What Equipment Do I Need to Start a Printing Business?

What Equipment Do I Need to Start a Printing Business?
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The success of a printing business mostly depends on the equipment, the arsenal of software and the expertise in using them to create satisfying results. If you are opening a company that will specialize in the printing of brochures, leaflets, newsletters, cards and even online publishing, you’ll rely a lot on computers and computer software.

So, let’s learn more!

Hardware and Network

Hardware and NetworkAccording to Nathan Spitalny (2013), “For any business computer, make sure the CPU is i5 or higher with 8 GB of RAM or greater. And you must have a solid state or Nvme drive.”

Firstly, the company should have a high-capacity computer system that has more sophistication than one configured only for word processing and other basic features. It is a system with a great memory to load all the necessary software and provide for more data storage for huge files. As the ‘brain’ of the computer, the CPU (Central Processing Unit) consists of 16 GB of dual-channel RAM, 1 TB of hard drive space and an Intel Core i5 processor. It is said that the more memory a computer has, the better it is to perform multimedia tasks such as photo editing faster. External hard drives, USB sticks and even Cloud Storage are tools that would help you store and protect valuable and subtle business data in case of events of any natural calamity or any other incident. They can be utilized as backup devices and can even be invested in a system with built-in locks and extra layers of security to prevent thefts.

A few server installations should also be used to provide for the bulk of computing muscle and to support database, email applications and other files while laptops and projectors should be used for business presentations created through computer software. The company should keep its workspace connected to the Internet wirelessly with a wireless router, which guarantees high-speed connectivity to all connected computers and mobile devices. The network will allow files and database sharing among the company employees.

It is also important for the company to choose monitors with high resolution to display graphics properly. For example, 27-inch monitors with 1,080p resolution and HDMI, DisplayPort 1.2, and dual-link DVI ports involve features like ergonomic and pivoting stands so that the heights can be adjusted and the panels can be pivoted. Some printing companies also require high-end monitor panels technologies like the IPS (In Plane Switching) which excels at authentic color and grayscale performance. IPS panels can also provide better viewing angles and deliver better color reproduction which is a benefit for the design of brochures, leaflets and newsletters.


The printing phase would be a significant process for your company. It will start with the pre-press proof for the final verification. It will show accurately how the brochures and leaflets will appear once printed and offers a final opportunity to correct errors. This is why I think you should choose a Xerox Laser printer which prints at a high intensity. A laser printer is a genuine choice for materials that necessitate superior water resistance and the ability to withstand friction, for example, how brochures require that kind of durability to hold up through hand lines and postal procedures. The laser printer will deliver greater performance as it uses high heat to fuse toner onto the surface of its output. However, having an inkjet printer as a backup printer is also necessary.

Furthermore, the Canon ImageFormula R40 is a scanner used to digitalize documents and receipts. It can scan documents to cloud-based software like Google Drive. The scanner can be used to make, store and save digital copies and reduce the risk of losing important paper documents.


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