How to Organise a Company Cocktail Party

Organising a company cocktail party may seem relatively easy, but it requires preparation and attention to detail that only a specialised agency can guarantee. Indeed, it is not only a matter of gathering your employees around a cocktail dinner or lunch but of creating an atmosphere conducive to camaraderie and exchange. Your event must also be meaningful and in line with the company’s image and the message you wish to convey.

Reasons to organise a company cocktail party.


A company cocktail party can be organised for a variety of reasons. It can be to celebrate the company’s anniversary, launch a new product or service, mark a change in the company’s life, or close a work period with a party. You can choose to invite your employees only or invite customers, partners, and suppliers, depending on the intimacy you wish to create and this informal meeting’s objectives.

A company cocktail party is an opportunity to create a relaxed atmosphere conducive to exchanges. It will allow them to release tension between colleagues due to professional stress and strengthen the staff’s bonds. The aperitif is also an ideal time to bring the management team and employees closer together and bring together groups that do not necessarily work in close contact for the rest of the year.

Organising a company cocktail party is also an opportunity to convey a positive message to your partners in a pleasant way. You will be able to take the opportunity to thank your employees or customers, announce a new product or positive results or even to share your vision for the future. A successful event will leave a lasting impression and strengthen the company’s image.

The organisation of a company cocktail party can be done in many ways, depending on the time you wish to dedicate to this break, your collaborators’ number and availability, the atmosphere you want to imprint on the event and your budget. You can thus opt for a dinner cocktail, a dinner aperitif or a lunch cocktail. Each formula has its specificities and will require to adapt the program and the menu.

– Aperitif cocktail: Perfect for a short break at the end of the morning or afternoon, it requires a smaller budget. It does not replace the meal that follows and will only propose a few appetisers. It is an excellent solution to create a friendly atmosphere between people who already know each other.

– Cocktail dinner: More consistent, it should be organised after work hours. It will bring the participants closer together and give them time to get to know each other or exchange ideas. The food must be presented sufficiently to sustain your guests and not leave them with an impression of embarrassment or economy.

– Lunch Cocktail: It is an advantageous alternative to the lunch break and allows you to avoid encroaching too much on the workday. The buffet must offer sufficient quantities and be able to satisfy all tastes.

The type and quantity of drinks should be adapted to the reception time: avoid cocktails at lunchtime and offer good non-alcoholic beverages. During an aperitif cocktail, limit strong drinks on an empty stomach and adjust the quantities if the guests have to go back on the road. However, do not hesitate to serve champagne or even propose an open bar evening for an aperitif dinner.

Organise your company cocktail with BB8 Billiards Club

It is best to call on specialists who will manage every aspect of the event’s organisation and running to make your corporate cocktail party a success. BB8 Billiards Club will accompany you from the project phase to the D-day by advising you and relieving you of all the event’s practical and logistical aspects. They will then take care of making a cocktail according to your preferences, respecting the established specifications and budget while taking care of every detail. In this way, you avoid unpleasant surprises, and you are sure to propose a successful event.

The place is adapted to your cocktail if your premises cannot accommodate it: Functions & Events VenueSports BarArcade GamesPool Tables, and Cocktail Bar.

Do not hesitate to ask for a quote and to share your experience with us. Happy cocktail party to you!

How to Choose a Bar for Your Corporate Event in Glen Waverley

Glen Waverley is south-east of Melbourne’s central business district in the City of Monash. The place is renowned for its unique appeal, and its many bars. The city has many elegant and trendy bars where modernity and history are mixed. However, finding an address that can replace your office for a night out is no easy task. For this, several practical considerations such as the number of seats, economic factors such as the inclusion of equipment or the quality of service will be decisive. With so many things to consider, where do you start?


For a local event, it is essential to find a bar within a reasonable distance of the workplace for most participants. In all cases, don’t forget to consider traffic, transportation and parking options.

Do you want to reduce the risk of delays for your participants? Please provide them with a mobile event application, which is essentially a standard today. With GPS maps and parking information, your guests will feel relieved. Some mobile apps even allow you to pinpoint the exact location of bars in the capital and discover new cool spots. Some establishments even offer applications for remote ordering and payment. With these tools at your fingertips, your participants will feel relieved. If the site is located in a large shopping centre or institute, pin cards are particularly useful.

Bar accessibility

Accessibility refers to the possibility for all guests, especially those with special needs (e.g. disabled), to access the building and its amenities. You need to understand who your participants are and what their needs are. In this situation, a review of recent events and the type of audience that usually frequents the bar can give you an idea.

Number of attendees

The number of attendees at your corporate event also influences the number of venues available. An event with 50 people will benefit from a broader range of options than one with 500 people without mentioning the fact that the organisation of a large event requires the respect of certain security standards on site!

Logistical supervision

If you don’t have the required resources in-house, can the bar oversee the logistical aspects of your business event? For a party, for example, the logistical aspect is crucial. It relates to the management of the sound system, the projection screens and even the installation of screens. With access to new-generation equipment, including adaptable spaces, high-definition connectivity, ultra-fast Internet access and much more, you are perfectly equipped to organise a spectacular corporate event.

The internal organisation of the space

For a company party, a minimal standing is required. It all depends on the atmosphere. It can be cosy, casual with corner tables or slightly spaced out chairs. The ideal is to be able to bring people together. Make sure the seating is as comfortable as possible.

Friendly and caring staff

Whether it’s the bartender, waiter or host, your venue should have an accessible and helpful staff that will always look after you and your guest. The nature of the reception can have a significant impact on the course of the evening.


The Australian bars are famous for their beers and cocktails renewed to the rhythm of the seasons. The top brands of alcohol and wines will be musts for your evening. You may want to celebrate a pairing with scotch or champagne or sip light or fruity drinks with colleagues. Find an establishment that doesn’t limit your guests’ choices.


Have you ever attended an event in a place so noisy that it was difficult to hear others, putting you to the test and losing your voice, all in one night? This is due to poor acoustics. It’s almost an art to determine how the sound will carry throughout the room. Make sure your reception room is spacious enough for your guests. The fuller it is, the less comfortable it will be. Alternatively, a large space will produce echoes or reverberations.

The food

You don’t know if your guests can lend themselves to light tastings. Many bars offer interesting snacks or sweet or salty bowls (peanuts and unshelled popcorn…). Find a bar with an attractive menu with small plates.

So, where do you go?

The finest entertainment venue in Glen Waverley is the BB8 Billiards Club. As a modern, trendy bar specialising in innovative cocktails and offering drinks ranging from beer pints to insane shots, they’re well-known locally…

Remember to share your experience below.